Data Migration Project:
While assisting a boutique clothing brand with improvements to their email security and domain authentication, Pantheon identified that the client’s existing Google Workspace licences included several terabytes of unused Google Drive storage. Further investigation revealed that the business was also paying close to five figures annually for external data storage through Dropbox.
Pantheon recommended consolidating all company data into Google Drive, making full use of the storage already included in their Google Workspace subscription and eliminating the need for the additional Dropbox service. The client agreed, and Pantheon took full responsibility for planning and managing the migration to ensure there was no disruption to day-to-day operations.
The project began with a comprehensive audit of all data held in Dropbox. Pantheon catalogued the full dataset, mirrored file permissions across 40 users, and ensured that historical file versions were preserved. A complete copy of the data was then migrated to Google Drive over a short period, followed by rigorous testing to confirm data integrity and accuracy.
Once the internal testing phase was complete, access was granted to a small group of users for real-world validation. This allowed staff to confirm that files were correctly structured, accessible, and complete. After successful user testing, access was rolled out to all employees and a clear cutover date was agreed, at which point the business stopped using Dropbox entirely.
Pantheon remained available throughout the transition to resolve any issues quickly. Fortunately, very few arose, and the changeover was smooth for all users. Training on Google Drive was provided during the cutover to ensure employees felt confident navigating and managing their data in the new system.
The project was completed quickly and efficiently, with minimal impact on employee workflows. The business was able to operate as normal throughout the migration, while achieving significant cost savings and a simpler, more secure data storage solution.
The client’s feedback following the project speaks for itself:
"Pantheon came in and immediately identified some really useful security updates and changes to our workflow which resulted in saving thousands of pounds per year. Pantheon are really lovely to work with: quick, efficient and on budget. We'll be using Pantheon for our IT solutions moving forward."